QuickBooks: All You Need to Know in 2025

Are you a CPA, tax professional, or an accountant? QuickBooks software is one of the most widely used tools for managing and streamlining financial and accounting operations. QuickBooks is a leader in payroll, inventory, and accounting software and is popular among small & medium enterprises. Intuit Inc. develops QuickBooks and has other software under its name. For example, QuickBooks Desktop, QuickBooks Online, QuickBooks Enterprise, and QuickBooks Payroll.

Did you know? As per Intuit data, there are over 7.1 million online subscribers to QuickBooks software. In the year 2024, there was a growth of over 11%. QuickBooks has the majority of its subscribers in the United States and Canada. You can also avail of QuickBooks hosting and access the software from anywhere, at any time.

In this blog, we will explore QuickBooks in detail. It features, benefits, pricing, login steps, and more.

What is QuickBooks?

As said, QuickBooks software is developed by Intuit Inc. It is a widely used accounting and financial management software, with the majority of its usage in the US and Canada. You get the desktop version of QuickBooks as well as the cloud-based online version. The QuickBooks software is mainly designed for small & medium enterprises and is best for accountants and tax professionals. Some of the known features are tracking bills, managing payments, handling accounting tasks, managing tax data, inventory, and more. In 2025, there will be over 7.1 million QuickBooks subscribers.

Whether you want the software installed on your Windows or macOS or host it on any of your devices, QuickBooks makes it possible. You can also opt for QuickBooks Enterprise hosting to access an enhanced version of accounting customized to your specific business needs.

Key Features & Benefits of QuickBooks with TIPs

1. Generate Detailed Reports

With QuickBooks, you can generate customized, detailed reports. With the reports, you can make an informed decision. You can create reports such as balance sheets, cash flows, and profit & loss statements. You also get the option to generate financial reports and other reports that may be beneficial for running your business operations.

TIP: Use a customized report template to generate professional & financial documents quickly and easily.

2. Expense Management & Tracking

QuickBooks Online & QuickBooks Enterprise allow you to track your income and expenses easily. It connects directly with your bank account or credit card accounts. You can record transactions, bills, purchases, and orders, keeping everything organized and easily accessible. With this accounting software, you can generate Accounts payable reports and make sure bills are paid on time.

TIP: You can take advantage of the Snap & Save features on the mobile application to take receipts and add them to expenses.

3. Automate Bill Payments & Invoices

With QuickBooks, you can automate invoices and schedule payment reminders to clients. You also get the option to schedule bill payments directly. This ensures you don't miss any payments or overdue accounts and penalties.

TIP: You can use the Auto-Send Invoice feature to send recurring invoices to clients.

4. Payroll Services

QuickBooks goes beyond just robust accounting features; it allows your employees to get paid on time with payroll features. QuickBooks payroll services incur an additional cost. It ensures that employers pay their workers on time and that all deductions and benefits are included as per the norms. Payroll taxes are also handled with QuickBooks Payroll.

TIP: You can keep track of payroll tax on the main dashboard itself.

5. Third-Party Integrations

One of the key features of QuickBooks is its ability to integrate with hundreds of third-party applications. You can seamlessly integrate with PayPal, Shopify, Teams, Adobe Acrobat, and Square apps and enhance your business operations with added features and options. You can also connect QuickBooks to Excel, Power BI, OneDrive, and Google Drive to streamline your workflow.

TIP: You can integrate many other useful third-party apps with QuickBooks. Check out QuickBooks add-ons features for more.

6. Inventory and Sales Order Management

The QuickBooks software suite provides the option to manage and track inventory and sales orders. In real-time, you can track sales, add product descriptions, photos, and reorder points. You can track inventory, including orders, sales, out-of-stock SKUs, and more.

TIP: You can use the Bundle Item feature to group commonly sold items for quick checkouts.

7. Tax Filing Services

QuickBooks accounting software has an option to file your tax returns. It can gather necessary documents, tax files, and reports on a single platform. It provides accurate and precise tax figures after all deductions and benefits are applied in the software itself.

TIP: You can use the Tax Checklist feature to view all the tax-related documents on the go.

8. Seamless Collaboration, Anytime, Anywhere Access

With QuickBooks Online, you can remotely access your application from anywhere, anytime, and on any device. The cloud-based software solution offers seamless team collaboration and efficiency on the go. You can host QuickBooks on any of your devices and take full advantage of the cloud-based hosting solution.

TIP: Get your cloud-based QuickBooks hosting and improve work productivity on the go.

Also Read : Guide to Troubleshoot Script Error in QuickBooks Desktop

How to Log in to QuickBooks? Step-wise Guide

QuickBooks Desktop Login:

Step. 1: Launch the QuickBooks Desktop application on your device. Click here for QuickBooks Desktop hosting.

Step. 2: A login prompt screen will appear. This is the page where you can log in using an Intuit Account.

Step. 3: On the login page, enter your details and credentials, such as your ID and password, and click Submit.

Step. 4: You will be logged in, now you can check the company files and start using and working with the QuickBooks Desktop Application.

QuickBooks Online Login:

Step. 1: Visit the QuickBooks Online login page. Click here

Step. 2: On the login page, enter your ID and password to access your account.

Step. 3: If you have two-factor authentication enabled, you will receive a code to sign in.

Step. 4: Once done, click on the sign-in option and start working with QuickBooks Online.

Differences b/w QuickBooks Online & QuickBooks Desktop

QuickBooks Pricing Plans

Which Businesses & Industries is QuickBooks Suitable for?

Concluding Words

QuickBooks is one of the most popular accounting software programs worldwide, particularly in the United States & Canada. If you are a tax professional, CPA, or accountant, you must have used the QuickBooks software suite. It offers a wide range of features, including accounting, financial management, payroll services, inventory management, numerous third-party app integrations, multiple payment options, and more. However, there are different versions of QuickBooks, including QuickBooks Desktop, an on-premises software that can be hosted on the cloud, QuickBooks Online, a web-based software, and QuickBooks Enterprise, which offers advanced features and benefits.

In this blog, we have detailed all the features and benefits of QuickBooks, along with tips and a step-by-step guide to logging in to QuickBooks Desktop and QuickBooks Online. We have also shared QuickBooks' pricing plans and highlighted the best industries that can benefit from QuickBooks software. To take your software to the cloud, QuickBooks hosting is the best way to do it, offering access anywhere, anytime.

FAQs (Frequently Asked Questions)

Is QuickBooks free to use?

No, QuickBooks is not free, and you need a subscription to use it. There are different pricing plans as per the features and benefits.

Can I host QuickBooks on the cloud?

Yes, you can host QuickBooks on the cloud. There are QuickBooks hosting providers that offer hosting services.

How much does QuickBooks cost?

QuickBooks starts at a nominal $38 per month and increases according to the plan and features. For more information, you can visit the QuickBooks page. Click here

What is the main difference between QuickBooks Online & QuickBooks Desktop?

QuickBooks Online is a web-based accounting software that you can access and work on from anywhere, anytime. While QuickBooks Desktop is on-premise and installed on your local device, you need QuickBooks hosting services to access the software from anywhere, anytime.